Person, Apparel, Clothing, Pants, People, Crowd, Denim, Jeans, Female

Office Coordinator III - Payroll, AP, AR, Budget Emphasis #369

San Diego, California, United States

Office Coordinator III - Payroll, AP, AR, Budget Emphasis #369

  • San Diego, California, United States
Office Coordinator III Must know AP, AR, Budgets, Journal Entries. Major + if you have experience with Housing Commission Invoice Processing or working for a San Diego County Contracted Program. Will cross train in Basic California HR, Building Management, Office Assistant Must be organized, efficient, fast paced, self sufficient, accountable, willing to work more than 8 hours a day at times.

Employment Status: Full Time

Shift: 8:00 am-4:30 pm

Days: Monday-Friday

POSITION SUMMARY
The Office Coordinator II plans and organizes a variety of administrative and financial operations functions to support business operations.

QUALIFICATIONS
Required:
•Associates or College course work in Finance/HR OR Five (5) years working experience in an office, at least one (1) year experience in a healthcare field
• One (1) year experience working with Social Security, Medicaid and other government assistance programs setting
• Knowledgeable and proficient in MS Office Programs
• Experienced entering data into computer systems
• All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. If the position requires driving, valid driver's license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual or local requirements may apply

Preferred:
• Working knowledge of Social Security, Medicaid and other Government assistance programs
• Experience in Healthcare field

ESSENTIAL FUNCTIONS
• Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholders
Finance driven Job Duties:
•Participates as a member of the programs management team as an advisor indicating observations, concerns and asking appropriate questions
• Recruits and trains new staff in performing business functions.
• Provides period closing procedures and reports and manages complete AR and billing
• Reviews and corrects information on reports
• Performs insurance verification
• Provides support and direction for financial requests for staff and members served
• Provides Training and direction to ensure compliance with fiscal policies and procedures
• Facilitates Rep Payee services
• Facilitates Trust Banking services
• Prepares and validates payroll
• Enters AP batches weekly into accounting software
• Monitors client eligibility at admission/enrollment and throughout stay
• Prepares and reviews credit card entries
• Provides and maintains revenue information; provides billing information to A/R department and County agencies
• Records and deposits cash receipts
• Determines monthly journal entries required and confirms correct information is on reports
• Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures

Human Resources driven job duties:
• Runs compliance reports in systems including TOP/Relias and makes strategies to assure compliance
• Plans recruitment efforts for open positions with Administrator
• Provides back up regarding HR related duties to other locations when required
• Maintains personnel files per standard and checklist
• Distributes HR information to program personnel as directed by Corporate HR
• Assists in promoting open positions
• Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process
• Tracks new hire paperwork and documentation including credentialing
• Enters information into TOP/Relias
• Runs and tracks MVR reports
• Processes Shoes for crew's orders
• Maintains OSHA logs and completes Workers ' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings
• Close out terminated files
• HR related duties to other locations when required

Information Technology driven job duties:
• Troubleshoots with IT systems questions related to financial systems
• Acts as point of contact between program and IT for maintenance of phones, computers, hardware, and software
• Provides limited computer systems support to staff

Program/Department driven job duties:
• Inventory and purchasing for program related supplies/equipment
• Coordinate work events
• Assist with staff scheduling
• Order supplies (food, office, maintenance)
• Assist with events
• Prepares correspondence, agendas, meeting minutes/notes
• Assists leadership with special projects
• May serve as a relief or back up for the receptionist or other Administrative positions
• Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.
• Helps coordinate and address maintenance requests
Duties and responsibilities may be added, deleted and/or changed at the discretion of management.

PHYSCIAL DEMANDS
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is occasionally required to stand, walk, reach, twist, bend, squat, kneel and lift and carry items weighing 25 pounds or less as well as to frequently sit, and do simple grasping occasionally. The position requires manual deviation, repetition and dexterity and to occasionally drive. Visual requirements include computers and books exposure and close eye work (small figures)

EOE AA M/F/V/Disability

Priority123

Equal Opportunity Employer Description
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Pay Transparency Policy Statement
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.